THE OHIO STATE UNIVERSITY RETIREES ASSOCIATION
Article I –Name
The Name of this organization is The Ohio State University Retirees Association, hereafter referred to as OSURA.
Article II – Affiliation
OSURA shall be considered a special interest society within, and an integral part of, The Ohio State University Alumni Association, Inc. (hereafter referred to as the Association). The Association is the official alumni organization of The Ohio State University (hereafter referred to as the University).
Section 1: OSURA will promote and support the mission of the Association.
Section 2: The Association’s commitment to OSURA is outlined in the Charter as agreed to by OSURA and the Association.
Article III – Purpose
The purpose of OSURA is to enhance the well-being of its members through educational and cultural programs and/or experiences that provide:
- pertinent educational, social and recreational activities;
- information of importance to the member’s status as a retiree of the University;
- information about ways of maintaining and improving the member’s health condition and economic status and financial condition;
- opportunities for members to maintain a relationship with and service to the University; and
- information and/or assistance to a surviving spouse/partner or family in case of extreme illness or death.
Article IV – Membership and Donations
Section 1- Active Members
A retiree of the University (or of an organization recognized by the Executive Board as being closely related to the University, for example, The Ohio State University Faculty Club) shall become an Active Member by making a donation to OSURA at the minimum annual or at the minimum Lifetime membership level.
Section 2 – Associate Members
Retirees from places other than the University who have an interest in and can contribute to the purpose of OSURA can be eligible for an Associate Membership. Also, individuals who are nearing retirement from the University are eligible to become Associate Members. Associate Members must be approved by the Membership Committee and must make a donation to OSURA at the minimum annual membership level to retain their memberships. Associate Members do not have the right to vote or hold any position requiring membership on the Executive Board.
Section 3 – Spouses/Partners
- The spouse or partner of an Active Member or of an Associate Member is automatically an Active Member or an Associate Member, respectively.
- The surviving spouse/partner of an Active Member or Associate Member may continue membership. If the Active Member maintained lifetime membership, lifetime membership shall carry over for the surviving spouse/partner.
- The surviving spouse/partner of an Inactive Member is eligible to become an Active Member.
Section 4 –Membership Donations
The Executive Board sets the level of minimum donation required for Active membership status. Active members make either an annual donation to OSURA or a donation at the Lifetime membership level.
Section 5 – Inactive Members
Retirees of the University (or of organizations recognized by the Executive Board as being closely related to the University), along with their spouses/partners, who are not current in their donation to OSURA shall be classified as Inactive Members. Inactive Members shall have none of the rights and privileges of Active Members.
Article V – Officers
Section 1 –The Officers
The officers of OSURA shall consist of President, Vice President (who is also the President-Elect), Secretary, Treasurer and Immediate Past President, all of whom must be Active Members of OSURA.
Section 2 – Length of Term
The Vice President, who is also President-Elect, shall be elected by the membership for a one-year term as Vice President and shall serve the subsequent year as President. The Secretary and the Treasurer shall be elected by the membership for a two-year term. The Immediate Past President shall serve a one-year term following the year of his or her presidency. The terms of office shall begin on July 1. All officers are eligible to serve additional terms.
Article VI – Duties of the Officers
Section 1: President
The President shall preside at all general meetings of OSURA and of the Executive Board, appoint the chairpersons of all committees with the approval of the Board, serve as an ex officio member of all committees and perform duties as usually pertain to the office.
Section 2: Vice President
In the absence or disability of the President, or at the request of the President, the Vice President shall perform the duties of the President. If the office of President becomes vacant, the Vice President shall become President for the unexpired term. The Vice President is the President-Elect. The Vice President shall serve as an ex officio member of all committees and perform the duties as usually pertain to the office.
Section 3: Secretary
The Secretary shall send out notices of the Executive Board and general membership meetings and keep minutes of these meetings. The Secretary shall send reports of these meetings and the activities of OSURA to the Association. The Secretary shall have the custody of the names and addresses of those retirees who become Active or Associate Members of OSURA and shall notify the Association of any updates or changes that OSURA might receive. OSURA shall not release the membership list for political, personal or commercial purposes.
Section 4: Treasurer
The Treasurer shall supervise all receipts and expenditures of OSURA in keeping with an appropriate system of control over the financial resources of the organization. The Treasurer shall oversee the preparation and distribution of monthly financial reports. The Treasurer shall obtain and record the information necessary for monthly financial reports to the Executive Board and the Finance Committee. The Treasurer shall disburse funds subject to the approval of the Executive Board and its established policies. As requested, the Treasurer shall complete and submit annual financial forms to the Association. Additionally, he or she shall complete and submit any documents that may be required by the Internal Revenue Service.
Section 5: Immediate Past President
The Immediate Past President shall work with the President to further the objectives of OSURA. The Immediate Past President shall officiate at Executive Board meetings in the absence of the President and the Vice President.
Article VII – the Executive Board (hereafter referred to as the Board)
Section 1: Composition
The Board, all of whom must be Active Members of OSURA, shall consist of:
- the officers named in Article V;
- the Historian(s);
- the Chairpersons of the following Standing Committees: Benefits, Bylaws, Communications, Conference Planning, Cultural Arts, Finance, Friendship, Membership, Social, Special Interest Groups Coordinating and Travel. A committee chairperson may designate another member of his or her committee to serve as the Board member representing the committee;
- six members-at-large elected to the Board by the membership of OSURA;
- members, without vote, designated from time to time by the Board and serving as liaison to the State Teachers Retirement System of Ohio, the Ohio Public Employees Retirement System, and other organizations, projects, and committees, both internal and external to the University;
- the President/CEO of the Association, or designee, as an ex officio, without a vote.
- the staff designee from the University Office of Human Resources responsible to work with OSURA, as an ex officio, without a vote.
An individual may hold more than one membership position, but may have only one vote.
Section 2: Duties of the Board
The duties of the Board include:
- to hold regular meetings (the President being empowered to call special meetings);
- to receive and review secretarial and financial reports;
- to develop policies for the planning and promotion of programs and activities;
- to have general supervision of the affairs of OSURA between meetings of the membership, to fix the date, time and location of meetings, to make recommendations to the membership, and to perform such duties as are authorized by the membership. No action of the Board shall conflict with actions taken by the membership at a meeting of the membership;
- to elect a successor to any member of the Board who is unable to serve;
- to appoint a Historian or Co-Historian(s) who shall serve an indefinite term.
Section 3: Actions of the Board
Any action of the Board that is challenged in writing by at least twenty members must either be rescinded by the Board or submitted to the membership for a vote. The returns shall be tabulated within six weeks. Approval of the Board’s action requires the approval of the majority of the returns.
Section 4: Quorum
The majority of the voting members of the Board constitute a quorum.
Article VIII – Meetings
There shall be one Annual Meeting of the OSURA membership. Other meetings may be called by the President or the Board. Twenty-five members constitute a quorum for all meetings of the membership.
Article IX – Committees
Section 1: Standing Committees
The Standing Committees are: Benefits, Bylaws, Communications, Conference Planning, Cultural Arts, Finance, Friendship, Membership, Social, Special Interests Groups Coordinating and Travel. The duties of the Standing Committees are described in the OSURA Operating Manual. The Standing Committee chairpersons shall be appointed by the President with the approval of the Board for a three-year term and they are eligible to serve additional terms.
Section 2: Nominating Committee
- The Nominating Committee shall have five members, each of whom shall be an Active Member. Two members shall be from the Board and the other three shall be from the general membership, who shall all be elected at the first Board Meeting of the calendar year.
- The Nominating Committee shall present a slate of officers and the ballot to the membership in May.
- Ballots shall be returned to the Nominating Committee for determining the outcome of the election. The Membership shall be notified of the results prior to July 1.
Section 3: Special Committees
Special committees may be appointed by the President with the approval of the Board.
Article X – Elections
Elections will be held each year to select officers, in accordance with the length of term as described in Article V, Section 2, and to select three members-at-large, who are elected for a two-year term. The Nominating Committee is responsible for conducting the election process which generally begins in January and concludes prior to July 1, in accordance with the timetable outlined in the OSURA Operating Manual.
Article XI – Parliamentary Authority
The latest edition of Robert’s Rules of Order, newly revised, is the parliamentary authority for OSURA.
Article XII– Amendments
Section 1: General provisions
These bylaws may be amended at any meeting of the membership by a majority vote of the members present and voting, provided that the proposed amendment has been submitted at a preceding meeting or in a notice communicated to all members of OSURA not less than one month prior to the vote.
Section 2: Limits to the Authority of the Board
Any act or resolution of the Board that either changes the Bylaws or clearly implies the consent of a majority of the members must be submitted to the members at a meeting of the membership or by mail or electronic ballot.
Article XIII – Dissolution
In the event that The Ohio State University Retirees Association should cease to exist, all funds remaining after payment of just debts shall be transferred to The Ohio State University Development Fund for deposit in The Ohio State University Retirees Association Endowment Fund, Account #605420.
Adopted: August 17, 2016. Revised September 20, 2017